Submissions

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Author Guidelines

Submission Instructions for Authors:

  1. The manuscript should be written in English and submitted using the submission system on the journal website.
  2. The manuscript should be original work, not previously published and not currently considered for publication elsewhere.
  3. Register or login to the journal website and submit your manuscript.
  4. Use the journal template to prepare the article. Download the template here
  5. Fill in the Declaration and Copyright Transfer Form. Download the form here
  6. Upload the following two files during the submission process:
    • The manuscript in MS Word document format. Name the file the same as the manuscript title.
    • The Declaration and Copyright Transfer Form in PDF format.

Submission Preparation Checklist

All submissions must meet the following requirements:

  1. The manuscript is written in English and submitted using the submission system on the journal website.
  2. The manuscript is original work, not previously published and not currently considered for publication elsewhere.
  3. The manuscript is prepared using the journal template.
  4. The Declaration and Copyright Transfer Form is completed and signed.
  5. The following two files are ready for upload:
    • The manuscript in MS Word document format, named the same as the manuscript title.
    • The Declaration and Copyright Transfer Form in PDF format.

Copyright Notice

Copyright and Intellectual Property Rights:

Upon publication, copyright of the manuscript is transferred to the Samarra Journal of Engineering Science and Research (SJESR). Authors reserve all proprietary rights other than copyright, such as patent rights and the right to make copies of the article for their own use.

Open Access:

Samarra Journal of Engineering Science and Research is an open-access journal. All published articles are free to read and download. The journal provides immediate open access to its content under the Creative Commons CC BY 4.0 license (Creative Commons — Attribution 4.0 International License). For more information, please visit: https://creativecommons.org/licenses/by/4.0/

Privacy Statement

Data Collection and Use

Samarra Journal of Engineering Science and Research (SJESR) collects and processes personal data as part of the standard functioning of peer-reviewed academic journals. This privacy statement explains what data we collect, how we use it, and how we protect it.

What Data We Collect

SJESR collects data from registered and non-registered users, including:

From Authors and Submitting Users

  • Names, email addresses, and institutional affiliations.
  • Manuscript content and associated files.
  • Correspondence related to the editorial process.
  • ORCID iDs (if provided).
  • Payment information (processed through secure third-party services).

From Reviewers

  • Names, email addresses, and institutional affiliations.
  • Areas of expertise.
  • Review reports and correspondence.
  • Review history and performance metrics.

From Readers and Website Visitors

  • IP addresses and geographic location data.
  • Browser type and device information.
  • Pages viewed and time spent on site.
  • Referral sources.
  • Download statistics.

How We Use This Data

Editorial Process

  • Facilitating communication between authors, editors, and reviewers.
  • Managing manuscript submission, peer review, and publication workflows.
  • Maintaining records of editorial decisions and correspondence.
  • Ensuring quality control and publication standards.

Readership and Impact

  • Collecting aggregated data on readership behaviors and article usage.
  • Tracking geographic and demographic patterns in scholarly communication.
  • Generating article-level metrics (views, downloads, citations).
  • Understanding journal audience and impact.

Journal Improvement

  • Guiding editorial decisions and journal development.
  • Identifying trends in submissions and research areas.
  • Improving website functionality and user experience.
  • Enhancing the publication platform and services.

Compliance and Legal Requirements

  • Fulfilling legal and regulatory obligations.
  • Responding to lawful requests from authorities.
  • Protecting against fraud and abuse.
  • Enforcing terms of service and policies.

Data Sharing

With Platform Developers

  • Anonymized and aggregated data may be shared with our publishing platform developer to improve the system.
  • No personally identifiable information is shared without consent.
  • Data sharing complies with data protection regulations.

With Indexing Services

  • Article metadata (titles, authors, abstracts, keywords) is shared with indexing and discovery services.
  • Author names and affiliations appear in published articles and metadata.
  • This sharing is essential for discoverability and citation tracking.

Public Information

  • Published articles display author names, affiliations, and email addresses (corresponding author).
  • This information is publicly accessible as part of the published scholarly record.
  • Authors consent to this publication by submitting their work.

Not Shared or Sold

  • Personal data will NOT be sold to third parties.
  • Data will NOT be used for commercial marketing purposes unrelated to the journal.
  • Reviewer identities remain confidential (double-blind review).

Author Responsibilities

Authors are responsible for:

  • The accuracy of personal data they provide.
  • Obtaining consent from any human subjects whose data appears in published research.
  • Complying with applicable data protection laws regarding research participants.
  • Ensuring proper anonymization of sensitive data in manuscripts.

Data Protection and Security

SJESR implements appropriate technical and organizational measures to protect personal data:

  • Secure servers and encrypted data transmission.
  • Access controls limiting data access to authorized personnel only.
  • Regular security audits and updates.
  • Backup and disaster recovery procedures.
  • Compliance with applicable data protection regulations.

Data Retention

Editorial Records

  • Manuscript and review records retained indefinitely for archival and quality assurance purposes.
  • Correspondence retained for reference and dispute resolution.

Account Data

  • User accounts remain active unless deletion is requested.
  • Inactive accounts may be archived or deleted after extended periods of inactivity.

Published Content

  • Published articles and associated metadata retained permanently.
  • Author information in published articles remains part of the permanent scholarly record.

Your Rights

Individuals have rights regarding their personal data:

  • Access: Request copies of personal data we hold.
  • Correction: Request correction of inaccurate data.
  • Deletion: Request deletion of data (subject to legal and contractual obligations).
  • Objection: Object to certain uses of data.
  • Portability: Request data in machine-readable format.

To Exercise Your Rights: Contact the Editorial Office at sjesr@uosamarra.edu.iq

Note: Some data cannot be deleted or modified due to legal, contractual, or archival obligations (e.g., published author information, editorial records).

Cookies and Tracking

SJESR's website may use cookies and similar technologies to:

  • Remember user preferences and login status.
  • Collect anonymous usage statistics.
  • Improve website functionality.

Users can control cookie settings through their browser preferences.

Third-Party Services

SJESR may use third-party services for:

  • Plagiarism detection.
  • Manuscript management.
  • Payment processing.
  • Website analytics.
  • Email communications.

These services have their own privacy policies. We select providers that comply with data protection standards.

Changes to This Policy

This privacy statement may be updated periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of SJESR services after changes constitutes acceptance of the updated policy.

Last Updated: 24/02/2026