Privacy Statement

Introduction

The University of Samarra Journals Repository Platform is committed to respecting user privacy and safeguarding personal data. This Privacy Statement explains how we collect, use, share, and protect your information when you access and use our platform.

Information We Collect

We may collect the following types of information:

  • Account Information: Name, email address, institutional affiliation, and other registration details provided when creating an account.
  • Submission Information: Research manuscripts, author metadata, co-author details, and affiliated academic institutions.
  • Usage Data: Pages visited, session duration, browser type, device information, and IP address for analytical purposes.

How We Use Your Information

The information collected is used to:

  • Manage user accounts and provide a seamless browsing experience.
  • Facilitate manuscript submission, peer review, and publication processes.
  • Improve platform functionality and develop new features based on user needs.
  • Communicate important updates regarding journals, submissions, and platform services.
  • Generate anonymized usage statistics to enhance service quality.

Information Sharing

We are committed to protecting your privacy:

  • Personal data will not be shared with third parties without explicit consent, except where required by law or regulatory obligations.
  • Upon publication, certain information becomes publicly accessible, including author names, institutional affiliations, article titles, and abstracts.
  • Anonymized, aggregated data may be used for statistical reporting and research purposes.

Data Protection

We implement appropriate technical and organizational measures to protect your data, including:

  • Secure data storage with restricted access controls.
  • SSL/TLS encryption for all data transmission.
  • Regular security assessments and updates.
  • Staff training on data protection best practices.

Your Rights

As a user, you have the right to:

  • Access your personal data stored on the platform.
  • Rectify inaccurate or incomplete information.
  • Delete your account and associated personal data, subject to legal retention requirements.
  • Restrict the processing of your data for purposes unrelated to platform services.
  • Object to certain data processing activities.
  • Contact the platform administration with any privacy-related concerns or inquiries.

Data Retention

Personal data is retained for as long as necessary to fulfill the purposes outlined in this statement or as required by applicable laws. Published scholarly content is retained permanently as part of the academic record.

Changes to This Statement

This Privacy Statement may be updated periodically to reflect legal, regulatory, or technological changes. Users will be notified of significant changes via email or through a prominent notice on the platform. We encourage users to review this statement regularly.

Contact Us

For inquiries regarding this Privacy Statement or your personal data, please contact us at:

Email: raqeeb@uosamarra.edu.iq
Platform: University of Samarra Journals Repository
Website: https://journals.uosamarra.edu.iq